How are you using Office365?

A while back, I posted an article about how Prof Eliot Bush is making use of Google Apps for Education.   We recently completed the migration of accounts from mailbox-01 to Microsoft Office365 for Education.  I asked Patricia Wang how she liked it, and to tell me two things that she does with the Office365/Outlook combination.   Here’s what Patricia wrote:

Since I was really comfortable using Zimbra, I was a little apprehensive about migrating to Outlook 2010. I’ve only been using Outlook for a short time, but I’ve discovered a couple of features that I really like already.

One of the features that I find helpful in Outlook 2010 is the built-in task list. I use it to organize my tasks by assigning due dates, setting reminders, and marking tasks as complete when I finish them. It can also be used to delegate tasks to other people and manage task assignments. Tasks can be created from scratch by selecting the New Items > Tasks button on the Home tab. However, my favorite way to create a task is by by dragging an email to the task button on the bottom of the navigation pane. This transfers an existing email message to my task list without me having to create an individual task from scratch. I can also use this drag and drop method if I want to flag a contact record for follow-up.

Another feature that helps me keep organized is the Rules Wizard. Outlook lets me set up instructions, called rules, that determine how it should process messages upon receipt. I can set up rules to automatically move, copy, delete, forward, redirect, or reply to an incoming message. For the messages that are already in my inbox, I love the run-this-rule-now feature. It’s like waving a magic wand to reduce the clutter in my inbox!

I hope to discover other neat features as I explore Outlook 2010!

Thanks to Patricia for sending these comments. If you have other interesting ways that you make use of Google Apps or Office 365, don’t hestitate to share in the comments section below, or send me an email.

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